VK WorkSpace Adds Guest Access Without Accounts, Password Protection, Polls, and File Uploads Up to 30 MB

VK Tech has updated the cloud version of its VK WorkSpace Board to allow external participants such as clients, contractors, and other guests to join collaborative boards without creating an account. Access can be protected by a password set by the owner, who can also assign specific permissions including view-only, commenting, or full editing rights while restricting guests from creating new boards or viewing version history. Domain administrators can enforce mandatory password protection across all boards that permit guest access. Additional features include built-in polls with automatic result counting, support for uploading files up to 30 MB that are scanned by antivirus software, a mini-map for navigating large projects, and export options in SVG, PNG, JPG, PDF, and CSV formats. The service also received an English-language interface, addressing key use cases involving external collaboration as highlighted by VK Tech executive Petr Shcheglov.

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VK Tech has released an update to the cloud version of VK WorkSpace Board, introducing several new capabilities aimed at simplifying collaboration with external users while strengthening access controls.

External participants such as clients, contractors, and other guests can now be invited to boards without the need to create a VK WorkSpace account. To prevent unauthorized changes, board owners can protect access with a password and define precise permissions for each guest, including view-only mode, commenting rights, or full editing capabilities. Guests remain restricted from creating new boards or accessing version history.

Domain administrators gain the ability to enforce password protection as a mandatory requirement for all boards that allow guest access, reducing risks if links are shared incorrectly.

The update also adds built-in polls with automatic result tallying, enabling teams to collect input on ideas, set priorities, or conduct retrospectives without manual counting of votes.

Users can now upload files up to 30 MB in size; these files are automatically scanned by antivirus software before being made available for download by other participants.

For improved navigation on large projects, a mini-map feature has been introduced. Completed boards can be copied or exported in multiple formats including SVG, PNG, JPG, PDF, and CSV.

Additionally, VK WorkSpace now offers a full English-language interface. According to Petr Shcheglov, head of productivity services at VK Tech, working with clients, contractors, and candidates has become one of the primary collaboration scenarios, and the new guest access options make inviting external users significantly easier.

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